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Thursday, August 25, 2016
 

How to Schedule Legislative Appointments-

Legislators prefer to meet with their constituents so if you live in a different district than where your OFA is located, make sure they are aware that the people you serve are their constituents. 

If any of your Legislators are on the Aging Committee put them on the top of your list.

Make sure to call their Albany office number NOT their district office.
(See below for a sample script)

Who is your Assembly Member and Senator? Use the following links to find out:

  • Senate: Senators (Right side - "Find your Senator")

A General Rule for Timing:

Schedule a maximum two visits per hour. Most meetings last between 15 - 30 minutes. Give yourself enough time to find their office as the Legislative Office Building and Capitol can be confusing. Refer to the following maps for assistance.  

  • Empire State Plaza   view
  • OGS web site with Empire State Plaza directions & information  view
  • Additional parking near Empire State Plaza   view

Legislative Directory:

Initial Phone Call:

Hello, my name is ____________ and I’m the Director of ____________, I am calling to request an appointment with ____________ (name of Assembly Member or Senator). I will be in Albany on Tuesday, February 2, 2016.  I would like to speak to your scheduler to set up an appointment with the ____________ (Senator/Assembly Member). 

To the Scheduler:

Hello, my name is ____________ and I’m the Director of ____________ , I will be in Albany on Tuesday, February 2, 2016 and would like to schedule a meeting with the ____________ (Senator/ Assemblyman Member) anytime between 1:00 – 2:15 pm.  I would like to discuss community based services for older New Yorkers (click here for position statement- coming soon).  If the Senator/Assembly Member is unavailable, I would be pleased to meet with a staff member (be sure to ask for their name and title).  I plan on bringing ______ (number of people) with me to the meeting.

Confirm Appointment:

Just to confirm, I will be at _____________ (Name of Senator or Assembly Member) office at _____ (time) on Tuesday, February 2, 2016. Can you please confirm your office room number in the LOB or Capitol. (Legislative offices often change and the information on the website may not be accurate)

Great! Thank you for your time. 

A Few Tips:

*If they tell you that the scheduler is not available ask to leave a voicemail and ask when they are expected to be available (the more details the better!) If you leave a voicemail allow 24 hours for your call to be returned. You want to be pleasantly persistent because of how busy they are this time of year be sure to call back if you have not heard from them within 24 hours.

*Some offices make you fill out a short form that they will either email or fax over to your office.  They may just ask you to send them what the information they need in an email. In either of these you should fill out the form or provide them with the requested information immediately.  If you have not received a phone call within 24 hours of sending the form or necessary information via email be pleasantly persistent and call the Senators/Assembly Members office. 

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Address

 Association on Aging in New York

272 Broadway | Albany, NY 12204 | Ph. (518) 449-7080 | Fax (518) 449-7055 

 


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